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| COVERED DOCUMENT REVIEW DATE FOR THE ROUND 1 REBID OF THE DMEPOS COMPETITIVE BIDDING PROGRAM IS COMING SOON (200911-29) Reminder: If you are a supplier bidding in the Round 1 Rebid of the Medicare Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program, you must submit your hardcopy financial documentation by November 21, 2009 in order to be eligible to be notified if you have any missing documents. The Medicare Improvements for Patients and Providers Act of 2008 (MIPPA) established the covered document review process to give suppliers the opportunity to be notified of missing required financial documents. The Centers for Medicare & Medicaid Services (CMS) urges all bidders to take advantage of this new process. Under the covered document review process, we will notify suppliers that submit their hardcopy financial documents by the Covered Document Review Date (CDRD) of any missing financial documents. The CDRD for the Round 1 Rebid is November 21, 2009 - financial documents must be postmarked by 11:59 p.m. on November 21, 2009 to qualify for the covered document review process. The new covered document review process only determines if there are any missing financial documents. It does not indicate if the documents are acceptable, accurate or meet applicable requirements. Suppliers that submit financial documents by the CDRD will be notified of any missing financial documents within 45 days of the CDRD. Suppliers will be required to submit only the indicated missing financial document(s) within 10 business days of the notification. Only those suppliers that submit financial documents by the CDRD will receive notice from CMS of any missing documents. Bidders that submit their hardcopy financial documents after the CDRD will not be notified of any missing documents. Bidders may not change bid amounts or submit revised versions of previously submitted documents after the bid window closes. We encourage bidders to review the CDRD fact sheet available on the Competitive Bidding Implementation Contractor (CBIC) website. Here are some important things to remember when submitting your hardcopy documents:Review the RFB instructions carefully to be sure that your documents comply with all requirements. The RFB instructions contain complete instructions for compiling and submitting your documents.Put your bidder number on every page of every document. We need your bidder number to match your hardcopy documents with your electronic bid. You will get your bidder number when you complete Form A in DBidS, the on-line bidding system. Submit all required hardcopy documents in one package. Submit financial documents for the most recent year end prior to the date on which the bid is submitted. The financial statements must be for the same accounting period as the tax returns. For example, if your tax return extract is for a fiscal year, then your financial statements must be for the same fiscal year. Please note that CMS is in the process of updating its instructional materials to emphasize that all financial documents must be for the same accounting period (calendar or fiscal). The Round 1 Rebid competitive bidding areas (CBAs), product categories, DBidS information, bidder charts, educational materials, and complete RFB instructions can be found on the CBIC web site, www.dmecompetitivebid.com. Suppliers should review this information prior to submitting their bid(s). CMS will send important bidding updates via e-mail, so all suppliers interested in bidding are urged to sign up for E-mail Updates on the home page of the CBIC website. If you have any questions about the bidding process, please contact the CBIC Customer Service Center at 1-877-577-5331. |
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